TASK
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WHO IS RESPONSIBLE
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Date to be
completed
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PRE-EVENT:
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YMCA approvals
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Site Selection/Reservation
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- Deposit Amt: $ ____________
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- Participant Cost: $ _________
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Participant Registration
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Activity Reservations (meals, ranger
talks, horses, etc...)
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Flyer Design and Production
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Flyer Distribution
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Maps/Special Instructions
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Event Patches (Federation Outfitter)
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Activities and Fees approved by the
Federation Council
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Council Activities Requested and
agreed by the Council
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Trophies/Awards
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Federation Property arranded (i.e.
Drum, P.A., Pinewood Track)
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Campfire Materials Arranged
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Campfire Program Arranged
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Promotion/Publicity
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Event Agenda
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Emergency Kit Secured
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DAY OF EVENT:
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Site Set-up
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Directional Signs
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Registration Station
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Registration/Fees/Check-in
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Patch Sales
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Photographer
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Activity ______________________
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Activity ______________________
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Activity ______________________
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Events Awards Coordinated
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Site Clean-up
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POST EVENT
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Reconcile/Submit Money (to be
deposited in bank within 24 hours)
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Newspaper article/Photo
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